Privacy Policy
Last updated: September 2026
DistilHire is a brand operated by One Bit Technology LLP ("DistilHire", "we", "us", or "our").
This Privacy Policy explains how we collect, use, store, disclose and protect personal information when you visit our website, create an account, use our platform, participate in an assessment or interview, apply for a role through DistilHire, or otherwise interact with our services (collectively, the "Services").
By using the Services, you acknowledge that you have read and understood this Privacy Policy.
1. Information We Collect
The information we collect depends on how you interact with DistilHire.
Information you provide to us
This may include:
- Name and contact details, such as email address and phone number.
- Account and login information.
- Professional information, including your employment history, education, skills, certifications, experience, location, notice period, compensation expectations and other career-related information.
- CVs, resumes, portfolios and professional profiles or links that you choose to provide.
- Information provided when applying for a position or being considered for an opportunity.
- Technical assessment submissions, including written responses, code, solutions, test results and related assessment activity.
- Information provided during interviews, including interview responses and other information voluntarily provided during the interview process.
- Information you provide when communicating with us or requesting support.
- Information provided by companies or their authorised representatives when using our Services for recruitment and hiring purposes.
Information generated through your use of the Services
We may automatically collect limited information relating to how the Services are accessed and used, such as:
- IP address and general device information.
- Browser and operating system information.
- Login and session information.
- Pages, features and sections of the Services accessed.
- Date, time and duration of interactions.
- Security, diagnostic and technical information necessary to operate and protect the Services.
Where assessments or interviews include integrity or security controls, we may also collect information relating to assessment activity, such as certain interaction or session events. Where applicable, we will provide additional information about such controls before the relevant assessment or interview begins.
Information received from other sources
We may receive information about you from:
- Client companies or their authorised representatives.
- Recruitment partners or other parties involved in a hiring process.
- Publicly available professional sources, where permitted by applicable law.
- Individuals who refer or recommend you for an opportunity.
We only use such information for legitimate purposes connected with our Services and the relevant hiring process.
2. How We Use Personal Information
We use personal information for purposes including:
- Creating and administering accounts.
- Providing and operating the Services.
- Facilitating recruitment and hiring processes.
- Evaluating candidates against role requirements.
- Administering and evaluating technical assessments and interviews.
- Communicating with candidates, companies and other users.
- Scheduling assessments, interviews and other hiring activities.
- Providing candidate information to relevant client companies as part of a hiring process.
- Maintaining the security, integrity and reliability of the Services.
- Detecting, preventing and investigating fraud, abuse, unauthorised access and other misuse.
- Improving the functionality and performance of the Services.
- Complying with applicable legal and regulatory requirements.
- Establishing, exercising or defending legal rights and claims.
Where we use automated tools to assist with activities such as organising, parsing or evaluating information, such tools are used to support our Services and hiring workflows. They do not necessarily determine hiring outcomes, and client companies remain responsible for their hiring decisions.
We do not sell personal information to third parties.
We do not use candidate information for unrelated advertising or marketing purposes without an appropriate legal basis or consent where required.
3. Candidate Information and Hiring Processes
DistilHire provides services that may involve presenting candidate information to companies seeking to hire for specific roles.
If you apply for a role through DistilHire, or if you are otherwise considered for a role through our recruitment services, information relevant to your candidacy may be shared with the company responsible for that opportunity.
This may include your professional profile, CV, assessment results, interview information, technical work and other information relevant to evaluating your suitability for the role.
A client company's use of candidate information after receiving it from DistilHire may be governed by that company's own privacy policy and practices.
We do not guarantee that any candidate will receive an interview, offer or employment as a result of using the Services.
4. Service Providers and Third Parties
We may engage trusted third-party service providers to support the operation, security and delivery of our Services.
These providers may process personal information on our behalf for purposes such as:
- Hosting and storing information.
- Authentication and account management.
- Communications and delivery of service-related messages.
- Operating assessments and interviews.
- Processing or executing technical assessment submissions.
- Security, fraud prevention and system monitoring.
- Analytics and service performance.
- Other infrastructure and operational functions necessary to provide the Services.
We require service providers to process information only for appropriate purposes and to maintain reasonable safeguards appropriate to the nature of the information.
We may also disclose personal information:
- To client companies participating in a hiring process.
- To professional advisers, auditors, insurers or other parties where reasonably necessary for our business or legal obligations.
- Where required by law, regulation, legal process or governmental authority.
- Where necessary to protect our rights, property, users or the security of the Services.
- In connection with a merger, acquisition, restructuring, financing, sale of assets or similar corporate transaction.
We do not publicly disclose our internal technology architecture or maintain a public list of individual infrastructure providers. Where legally required, additional information about data processing may be provided through the appropriate privacy notice or on request.
5. International Data Transfers
Depending on where you access or use the Services and where our service providers operate, personal information may be processed or stored in countries other than the country in which you reside.
Where personal information is transferred across borders, we take steps required by applicable law to protect that information and to ensure that the processing remains subject to appropriate contractual, organisational or technical safeguards.
6. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing the Services, completing hiring processes, maintaining business and transaction records, complying with legal obligations, resolving disputes and enforcing agreements.
Different categories of information may therefore be retained for different periods.
When personal information is no longer required for a legitimate purpose, we will delete it, anonymise it or otherwise dispose of it in accordance with applicable law and our retention practices.
Where you request deletion, we may retain limited information where retention is necessary or permitted by law, for security, fraud prevention, dispute resolution, legal compliance or other legitimate purposes.
7. Your Rights
Subject to applicable law and any conditions or limitations prescribed by law, you may have rights in relation to your personal information, including the right to:
- Request access to personal information we hold about you.
- Request correction, completion or updating of inaccurate or incomplete information.
- Request deletion of personal information where permitted by law.
- Withdraw consent where processing is based on consent.
- Raise a grievance regarding our processing of personal information.
- Exercise any additional rights available to you under applicable data protection law.
To exercise a right or raise a privacy-related request, contact us using the details provided below.
We may need to verify your identity before processing certain requests.
8. Consent and Withdrawal
Where we rely on your consent to process personal information, you may withdraw that consent where permitted by applicable law.
Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.
If certain information is necessary for us to provide a particular Service, withdrawing consent may affect our ability to continue providing that Service.
9. Security
We maintain reasonable technical and organisational safeguards designed to protect personal information against unauthorised access, alteration, disclosure, loss, misuse or destruction.
These measures may include access controls, authentication mechanisms, encryption in transit, monitoring, backups, security reviews and other appropriate safeguards.
No online service can guarantee absolute security. If we become aware of a personal data breach that requires notification under applicable law, we will take the steps required by law, including notifying affected individuals and relevant authorities where applicable.
10. Cookies and Similar Technologies
We may use cookies and similar technologies that are necessary to operate the Services, maintain sessions, remember preferences, improve performance, understand usage and maintain security.
We may also use analytics technologies to understand how visitors use our website and to improve our Services.
You may be able to control cookies through your browser or device settings. Disabling certain cookies may affect the functionality of the Services.
11. Communications
We may send you communications necessary to provide or administer the Services, including account-related messages, assessment or interview notifications, scheduling information, application updates and other service-related communications.
Where required by law, we will obtain appropriate consent before sending promotional communications. You may opt out of promotional communications without affecting necessary service communications.
12. Children's Privacy
The Services are intended for adults and working professionals and are not directed towards children.
We do not knowingly collect personal information from individuals who are below the applicable minimum age under law.
If you believe that a child has provided personal information to us, please contact us so that we can take appropriate action.
13. Third-Party Websites and Services
The Services may contain links to websites or services operated by third parties.
We are not responsible for the privacy practices, security or content of third-party websites or services. We encourage you to review their respective privacy policies before providing personal information.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our Services, business practices, legal requirements or security practices.
When we make material changes, we may provide additional notice where required by applicable law.
The "Last updated" date at the top of this Privacy Policy indicates when it was most recently revised.
15. Contact Us
If you have questions about this Privacy Policy, want to exercise a privacy right, or wish to raise a privacy-related grievance, contact us at:
One Bit Technology LLP
Brand: DistilHire
Email: hello@distilhire.com
We will handle privacy requests and grievances in accordance with applicable law.